Category Archives: Easy PDF Search

Search PDF using Easy PDF Search

Easy PDF Search lets you search PDF files you own fast.  Unlike other PDF tools, Easy PDF Search will create an index of your PDF file contents.  When you search the file for the first time, Easy PDF Search will index the files automatically.  Subsequent searches will use the index, which can be up to 100x faster than normal searches.

This guide gets you started on configuring Easy PDF Search to search PDF files, but broadly the steps are as follows:

Create a library

A library is a collection of PDF files.  You must create at least one library, and you can create as many libraries as you want.

A library tells Easy PDF Search where your PDF files are located.

When you search PDF files for words, you can choose to search all or some of your libraries.  This gives you great flexibility in limiting your search to specific sets of files.

The first time that Easy PDF Search searches your PDF files, it creates an index of the files’ contents.  On subsequent searches, it uses the indexes directly, which can speed up the search up to 100x faster.

If your PDF files get updated, Easy PDF Search will automatically recreate the indexes for that file.

Enter your search words/phrases

Enter one or more search words/phrases to search for.  This guide provides more details on how you can perform both simple and advanced searches.  Basically, advanced searches allow you to use operators to refine the search.

For e.g. entering the words

data consistency and data concurrency 

will return all files containing the words data, consistency, and, and concurrency.  Entering it in double quotes

“data consistency and data concurrency”

will return all files containing the phrase data consistency and data concurrency.  Entering it this way

“data consistency” OR “data concurrency”

will return all files containing the phrase data consistency or data concurrency.  Entering

“data consistency” AND “data concurrency”

will return only files containing the phrases data consistency and data concurrency. Entering

“data consistency” NOT “data concurrency”

will return only files containing the phrase data consistency and does not contain the phrase data concurrency.  Finally, entering

NEAR(“data consistency”, “concurrency”, 20)

will return files containing the phrase data consistency and where the word concurrency appears 20 words before or after that phrase.

Review the search results

The search results are summarized, and the pages where the search words/phrases are listed.

Expanding the file summary will list out all the pages where the words/phrases were located together with the number of occurrences.

Clicking on a listed page will display the page from your PDF file and the search words/phrases are highlighted.

Beyond just viewing your search results, you can perform additional tasks like combining all the pages from the search results into a single PDF file.  Using the search results, you can also  extract the pages into separate PDF files, extract text and images from those pages, and export those PDF pages as images.

Download a free 14-day trial now and experience how Easy PDF Search makes searching your PDF files so much easier and faster.

See also:

Speeding up searches in Easy PDF Search

When you enter words to search for in Easy PDF Search, you need to be mindful of whether you want to search by each individual word, or the phrase.

For e.g. if you enter the following:

Easy PDF Search will search your library of PDF files for pages that contain the word data, or consistency, or and, or concurrency.  This will slow down the search process significantly because of the inclusion of the word and, which is a common word.  The search will complete faster if you omit the word and.

If however you wanted to search for pages that contain the phrase data consistency and data concurrency, you need to enclose the entire phrase in double quotes i.e.

Now only your PDF files that contain the phrase data consistency and data concurrency are returned by the search.  The search will also complete faster because you are no longer searching for individual words.

You may also have wanted to search your PDF files for pages that contain the word data consistency or data concurrency.  You can do this in one of two ways.  Either enter each phrase on a separate line e.g.

or use the OR operator this way:

Both methods of entering the search phrases will return the same results.  The only difference lies in how the results are displayed.  In the first method, each phrase is displayed under separate headings.

while using the OR operator displays the results under a single heading.

So in summary, a phrase search is faster than a multiple word search, and if you must perform a multiple word search, omitting common words will speed up the search.

 

Using Easy PDF Search

Easy PDF Search helps you search for words or phrases in your PDF files.  You can also search for values in the file annotations and attributes.

To start off, enter the words or phrases you want to search in the search window.  There are a few ways you can refine your search terms, like conditional searching using AND and OR operators, using NOT to exclude words, using NEAR to perform proximity searches, all described here.

For now, let’s just keep things simple, and search for the word performance or monitoring.

Next, we need to tell Easy PDF Search which files to search in.  To do that, we need to define one or more libraries.  Each library can contain one or more paths and search patterns.

You can define generic paths like this:

or more specific search patterns like this:

Once you have defined your libraries, select the libraries you want to include in your search.

In this way, you can easily choose which paths you want to search in if you group files of similar topics into the same libraries.

Easy PDF Search will then index your files where necessary, and display the search results in the main window. Click on any of the items to open the relevant file or page.

Easy PDF Search will highlight all the search terms found on that page.

With the search results, you can now perform various tasks like compiling all the results into a single PDF file, extracting text and images from the pages, converting the pages to images etc.

You can also review your search history and recall the results of those searches.

You can also use the search parameters from your search history to perform a new search if you have new or modified files in your libraries.

Download a 14-day trial of Easy PDF Search now, and see how it lets you work faster and opens up new possibilities on how you can work with your PDF files.

See also:

 

Searching PDF content using Easy PDF Search

When using Easy PDF Search to search for words or phrases, here are a few pointers.

When you enter a single word to search, Easy PDF Search will return all pages containing one or more occurrences of that word.

If you enter two words on different lines e.g.

Easy PDF Search will return all files containing the words monitoring or quality.

Likewise, if you enter multiple words e.g.

all files containing any of the entered words will be returned.

If you enter two words on the same line e.g.

only files containing the first and second words will be returned.

If you enter two lines of two words each e.g.

then only files containing monitoring and sensors or arduino and quality are returned.

You can also search for phrases in place of words.  To search for phrases, enclose the words in double quotes e.g.

This will then return only files containing the phrase monitoring quality.  The rules for words described above apply to phrases too.  E.g.

will return all files containing the phrase monitoring quality and the word arduino.

Refining your search using AND, OR, NOT

When you enter two words on a line to search for e.g.

there’s an implicit AND operator added i.e.

You can use the OR operator if you want the search results to return files containing either of the two words e.g.

You can also use the NOT operator to exclude files containing specific words.  E.g.

will return all files containing the phrase monitoring quality and do not contain the word  arduino.

You can combine multiple operators and words to refine your search e.g.

Use parentheses to make it clear the order in which to apply the search operators and words e.g.

Note that the AND, OR, NOT operators must always be written in uppercase.

Prefix search

Instead of complete words, you can also use prefix searches e.g.

This will then return all files containing words starting with monitor e.g. monitoring, monitored, monitors, etc.

Proximity searches

Proximity searches allow you to search for 2 or more words based on their proximity, using the NEAR operator.  E.g.

will return all files containing the words monitoring and performance when they appear within 20 words of each other.  If you omit the distance value e.g.

a default distance value of 10 words is used.  Note that common words like the, and, it etc are ignored when determining proximity.

Searching by file and by page

By default, Easy PDF Search will treat the entire PDF file as one single page.  Instead of applying the search criteria on the entire file, you can choose to search by individual pages.  For e.g. entering this

will return all files containing the word performance but not optimization.  If however you choose to search by page

then only individual pages containing the word performance but not optimization are returned.

Searching PDF attributes and date values

Each PDF file has a set of common attributes, like author, creator, title, subject, producer etc.  Using Easy PDF Search, you can easily search for PDF files with attributes matching one or more values.

If you want to see which of your PDF files contain attributes, just enter a wildcard search value and select the attributes you’re interested to see.

Easy PDF Search will then return all files containing values for the attribute types you selected.

You can also search on the PDF creation and modification date.  All dates are stored in the format |year|month|date|hour|minute|second

For e.g. July 27, 2010 9:30 PM will be stored as 20100727093000

To search for files created or modified on a specific date, we enter the date elements and use a wildcard for the time elements.  For e.g. to search for files created on March 23, 2009, we would enter the following:

Easy PDF Search will then return all files created on that date, regardless of the time value.

 

Searching PDF keywords

You can search PDF keywords for specific values using Easy PDF Search.

If you enter a value without any wildcard symbols, e.g.

then Easy PDF Search will only return files containing only the keyword urgent or performance.

In most cases, the keywords attribute contain multiple words e.g.

urgent attention required for performance

In these cases, you would need to use the wildcard symbols to find files containing your keywords e.g.

To see all keywords for your files, just enter a wildcard character e.g.

Easy PDF Search will then return all pages containing keywords.

 

Searching PDF annotations

You can search PDF annotations for specific values using Easy PDF Search.

You can easily search for values for one or more annotation types.  You can use wildcards in your search too,   For e.g. to search for an annotation’s author, you could use

david

which would return all pages containing annotations whose author value is david.  You could use

*david*

which would return annotations whose author value contains the text david.  Or you could use

david*

or

*david

which would return annotations starting with the text david or ending with the text david respectively.

If you want to see all annotations for your files, just enter a wildcard character and select the annotation types you wan to view e.g.

Easy PDF Search will then return all pages containing annotations of the free text, highlight, squiggly, strikeout, text and underline types.

 

Difference between search functions in Easy PDF Search and Easy PDF Explorer

Easy PDF Search and Easy PDF Explorer both offer search functions, but they differ in how they work.

  • indexed and non-indexed search

When you first search a file in Easy PDF Search, it indexes the contents of the file so that subsequent searches are completed much faster.  New and modified files are also automatically indexed when needed.  In Easy PDF Explorer, the search is performed by opening each file and searching each page every time.

  • storage requirements

Because Easy PDF Search indexes the contents of your files, it needs additional storage to store the indexes.  The trade-off is your searches are completed much faster compared to if your files were not indexed.

  • search operators

When you search for a phrase like

transactional explication

in Easy PDF Explorer, it will return only files containing pages which contain the exact phrase.Easy PDF Search will instead return all files containing the words transactional or replication anywhere in the file, but both words must exist in the file.  You can add more words e.g.

transactional replication monitoring

in which case only files containing all 3 words are returned.To return all files containing either or some or all of the words, you can use the OR operator e.g.

transactional OR replication OR monitoring

You can even exclude files containing specific words or phrases.  For e.g. to return all files containing the word transactional replication but not monitoring, enter

“transactional replication” NOT monitoring

You can refine your search phrases as much as you want using the operators and parentheses e.g.

(“transactional replication” OR “full backups”) NOT monitoring

To return only files containing a specific phrase, you would enter the phrase enclosed in double quotes i.e.

“transactional replication”

  • proximity searches

Easy PDF Search can perform proximity searches using the NEAR function.  For e.g. entering

NEAR(transactional replication,20)

will return all files containing pages where the words transactional and replication appear within 20 words of each other.

  • wildcard searches

Easy PDF Explorer allows you to search for fragments of a word e.g. searching fortorcan return torn, monitor, or story.  Easy PDF Search works by searching entire words, and it can only perform prefix searches e.g.tor*will return torn.  It does not allow suffix or wildcard searches e.g. *tor or *tor*.

  • searching annotations and attributes

In Easy PDF Search, you can search the values of annotations and file attributes e.g. the annotation author, the PDF author etc.  You can use wildcard searches when searching annotations and attributes.